Compass AFM - Newsletter 18 - September 2017

Asset Evacuation Planning

IMPORTANT This newsletter is NOT applicable under any circumstances where there is a risk to a persons health or safety. In such circumstances it is essential to evacuate and find a place of safety.

Over the last couple of years, mainly weather related incidents have resulted in major property and asset damage all around the world. Hurricanes in the Carribean and southern USA, flooding in Ireland & UK and Saudi Arabia, bush fires in Europe and USA. The majority of these have one element in common, people had advance warning, often up to 2 or 3 days.

One has to wonder, when looking at these disasters on television, why the property owners made little or no attempt to save the more valuable or critical items of their assets. Computers, office equipment and vehicles submerged or individuals loosing irreplacable items such as family photo albums. It doesn't make sense.

More and more we are hearing about "once in a hundred year" events, except they are becoming far more common. In some areas it is impossible to obtain insurance, so these businesses are especially hard hit and may not recover. In this newsletter we will look at what can be done and how to prepare an Asset Evacuation Plan that may save your business.

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Can it happen to me?

Unfortunately the answer is "YES".
Even in Ireland which generally has a very stable climate, we have seen Hurricane Charley in 1986, Cork (River Lee) flooding 2014, Donegal flooding 2017. Outside of storms, it is possible to see if there has ever been a history of flooding, etc., using Google or visiting your local library which will have newspaper archives often dating back over a century.

Why have an Asset Evacuation Plan?

The Asset Evacuation Plan devised by Compass AFM is a means of identifying your most valuable, essential and critical assets and moving them to a safe location. This way if your property suffers damage your core assets are safe, which hopefully will allow you to reduce your financial loss and resume your business in a shorter time frame. It also gives you a fixed plan to follow rather than a haphazard grab anything you can approach. It will also allow you to make a comprehensive evidence backed nsurance claim, ensuring a far greater reimbursement by your insurance company.

Asset Evacuation Plan Stages

1. Identification

Your core assets should be identified using the following criteria...
  1. Replacement cost
  2. How critical to daily business operation
  3. How critical to long term business operation
  4. How easy can the item be replaced
  5. Your own criteria
  6. Photo and receipt (if available) for insurance claim

2. Asset Rating

Your identified assets need to be given a "pain" rating based on the criteria above to determine sequence of asset evacuation.

3. Identification of safe place(s) of storage

This may be within your own building on upper floors, high storage racking, strong room etc. Or you may need to move your assets to an alternate location. In this case a means of transport will also be required.

4. Identification and assigning of human resources

Who will you have available to move the assets if or when the need arises. You need to take into consideration that some assets may be heavy, of an awkard size or may take a contractor or skilled person to remove from existing location. You need to assign a list of assets to each one of your resources.

5. Timeframe

It is pointless identifying hundreds of assets to evacuate, when you are working in a very tight schedule which might be only a few hours. You need to determine how long it will take to move individual assets. It will take longer than you think to move your aasets, so it is best to work out a sustainable timeline. Also you need to take into account that the estimated time given by the authorities in which it is safe to remain / work may be an over estimate.

6. Essential Materials

Again it is too late (once a warning has been issued by the authorities) to start looking for materials to wrap, store, protect during transport etc., your assets, everyone else will be doing the same. If you are in a high risk zone, then it is advisable to obtain and store what you may need in advance. Also, failing to do so will impact on your timeline.

7. Management

If you ever have to trigger your Asset Evacuation Plan, it is important that it is managed correctly. Especially when it is time to stop.
REMEMBER - there is no asset worth putting a persons health or life at risk.

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Management Consultants, Compass AFM, provide Energy, Asset Management and Facilities Maintenance Control Solutions. for a wide range of industries including; Retail, Property Management, Facilities, Manufacturing, Education and Government sectors.

Compass AFM realised from the start that customers wanted more than just a "boxed" software package or short term consultancy, they also wanted a means to solve specific operational issues. Our solutions are the key tools for maintaining plant, property and facility assets to the high standards being demanded today.

Our years of experience allows us to develop unique problem solving solutions specific to your company It is this combination that provides our customers with the ability to make better decisions, run operations more efficiently, reduce energy usage and improve their organisations financial performance.

If you would like more information watch the video above, contact us or visit our website on

We would love to talk with you.


Dominic Murnane
Managing Director

Compass Software Technology Ltd.
Head Office: Killarney Road, Macroom, Co. Cork, Ireland

Tel: Ireland: 026 23616 / 087 607 6565
      Worldwide: +353 (0) 87 607 6565

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All Rights Reserved.
Registered in Ireland - No: 503478

Compass AFM is a trading name of Compass Software Technology Ltd.